This policy applies to all employees using any AI-enabled tool (including generative AI), whether accessed through company systems or personal accounts/devices for work purposes; “public AI tools” means consumer or non-company-managed services, and “approved platforms” means Axion-approved, enterprise-managed tools and integrations.
To ensure artificial intelligence tools are used responsibly, ethically, and securely to support our mission, while protecting company data and maintaining trust, Axion employees will follow the below guidelines:
- You are Responsible. You are accountable for all work created or informed by AI, including its accuracy and appropriateness. AI is an assistive tool, not a replacement for your professional judgment.
- Protect Our Data. Do not enter confidential, proprietary, or sensitive company, customer, or patient information into public AI tools (e.g., ChatGPT, Copilot). Use only approved, secure company platforms for such tasks.
- Uphold Our Standards. AI use must comply with all company policies, including those on confidentiality, intellectual property, ethics, and non-discrimination, and you must not rely on AI outputs alone for decisions or recommendations that impact individuals (e.g., recruitment, performance, disciplinary or redundancy matters). Do not use AI to generate offensive, misleading, or harmful content.
- Be Transparent. Clearly disclose when significant portions of work product (e.g., reports, code, communications) have been generated or substantially altered by AI.
- Respect the Law. Ensure AI use complies with all applicable laws and regulations, including those governing data privacy, copyright, and do not upload third-party confidential information or substantial copyrighted materials unless you are authorized to do so; where relevant to your role, follow internal guidance on export controls.
Use AI as a helpful assistant that makes you more effective, but never in a way that compromises security, ethics, or quality. If you think data may have been shared incorrectly or a tool has behaved unexpectedly (e.g., prompt injection or unintended disclosure), stop using the tool and report it immediately to IT/Security and HR department.
